RFP and Workforce Compliance Automation for Recruitment & Resourcing Teams
Large clients expect recruitment partners to complete extensive questionnaires covering hiring processes, safety obligations, workforce compliance, background checks, diversity commitments and data protection. Respond automates these questionnaires and streamlines CV submission workflows, helping agencies respond faster, reduce admin load and present more consistent, high-quality information to clients.
Answers you can trust, built for your workflow
Cognaire Respond combines knowledge automation, semantic search, and real-time reasoning to ensure every question is answered accurately and aligned with your unique content and compliance guidelines.
Whether it is background checks, WHS policies, onboarding steps or payroll compliance, Respond ensures all answers stay in sync with your latest internal procedures.
.svg)
Agencies often spend hours tailoring candidate CVs or consultant capability statements for each submission. Respond stores CVs and case studies with full version control and lets you tailor them for each role or bid consistently and quickly.
.svg)
Winning a spot on a panel or PSL often depends on rapid, high-quality responses. Respond automates repeatable content – sourcing methodology, compliance processes, onboarding steps, screening standards, performance reporting, worker safety controls and quality guarantees – so teams can respond faster with greater consistency.
Agencies repeatedly complete similar forms: labour-hire compliance packs, workforce safety questionnaires, DEI templates, IR35 / worker classification forms, vetting & screening attestation, SOC/ISO-related queries, and privacy/security questionnaires. Respond retrieves approved content from your governed corpus and drafts complete, accurate answers in minutes – freeing consultants from repetitive admin.
%
Reduction in effort when completing supplier compliance packs and panel tenders. AI automation removes the repetitive work
%
Faster turnaround on onboarding questionnaires and data protection forms. Consistent, governed content means fewer revisions.
hrs
Saved per major RFP or new client onboarding cycle. Consultants focus on delivery, not paperwork.
.png)
Analytics that give leaders visibility and predictability
Track questionnaire progress, bottlenecks, workload and answer quality. Identify content gaps and continuously improve your corpus to speed up future submissions.
CVs and candidate profile management built into the workflow
Respond helps teams quickly assemble tailored CVs or consultant profiles for each submission, ensuring consistent formatting, updated experience, correct compliance statements and accurate certifications.
Collaboration built for multi-office, high-volume recruitment teams
AI-drafted answers based on your best process documentation and compliance content
Respond drafts answers using your approved policies and documents – sourcing methodology, onboarding SOPs, WHS policies, privacy frameworks, background checking procedures, screening standards, payroll compliance, worker classification processes and diversity initiatives.
One workspace for every RFP, onboarding pack and compliance questionnaire
Recruiters, compliance teams and bid managers use Respond to manage client onboarding forms, vendor prequalification questionnaires, staffing framework submissions, RFPs, SLA compliance forms, WHS/OSH questionnaires, background-check attestations, DEI forms and privacy/security checklists. Upload Excel, Word, PDF or portal extracts and Respond automatically detects and organises questions.
AI-drafted answers from controlled, validated content
Respond uses your approved policies, clinical governance frameworks, security material, quality processes, standard operating procedures, research documentation and product or service descriptions to generate high-quality first drafts.
Answers you can trust, built for your workflow
Cognaire Respond combines knowledge automation, semantic search, and real-time reasoning to ensure every question is answered accurately and aligned with your unique content and compliance guidelines.
Import your onboarding forms, tenders and questionnaires
Upload Excel, CSV or unstructured content from vendor portals, master vendor packs or procurement documents. Respond identifies questions, separates them by topic (e.g., WHS, screening, DEI, privacy, onboarding, service delivery) and prepares them for AI drafting.
.svg)
Generate complete, compliant answers using your curated recruitment corpus
Select which content sets to use – compliance, WHS, sourcing methodology, background checks, diversity, payroll, local legal requirements, sector-specific experience. Respond retrieves relevant documents and drafts tailored answers using its multi-stage RAG pipeline.
.svg)
Collaborate, refine and export
SMEs refine answers, attach evidence and validate screening or compliance statements. Post-answer review analysis highlights missing content, gaps, risks and inconsistencies before submission.
Ready to stop manually completing onboarding forms and compliance packs?
Book a demo
Your questions, answered
Clear answers to common questions about automating business questionnaire responses with Cognaire Respond.
.svg){kind=icon}